Privacy Policy
Introduction
We take our duty to protect personal information and confidentiality very seriously and we are committed to comply with all relevant legislation and to take all reasonable measures to ensure the confidentiality and security of personal data for which we are responsible, whether computerised or on paper.
We gather and use certain information you provide, in order to deliver products or services and enable functionality. This is done when you submit information to us.
We also collect information to better understand how visitors use this website to present timely and relevant information to them. This is done through the use of cookies.
Key details of the Privacy Policy
The website privacy policy describes how leedslibraries.nhs.uk makes use of the information you give when you use this website.
If you are asked to provide information when using this website, it will only be used in the ways described in this privacy policy.
This policy is updated from time to time to reflect any changes. The latest version is published on this page.
What information is being collected through personal submission and how do we collect that?
When you submit a contact form on this website, we collect the information you provide (such as your name, email address, and message). This information is used only to respond to your enquiry and is not stored longer than necessary. Form submissions are stored temporarily for up to 30 days to ensure they are processed. After this, the data is deleted. Emails may be retained until your enquiry has been resolved. In some cases, a third party may be used to process any requests for information.
What information is being collected through cookies and how do we use them?
We use cookies for our analytics procedure, which is classed as observed data, to track demographics and movements through our website. Please see our Cookie Policy page for more information on cookies and how we use them.
Who is collecting this information and who is your information being shared with?
Data Controller
We, Leeds Libraries for Health, are the controller for your information. A controller decides on why and how information is used and shared. We will only share your information within the library services of Leeds Community Healthcare NHS Trust, Leeds & York Partnerships NHS Foundation Trust, Leeds Teaching Hospitals NHS Trust and the Public Health Resource Centre in Leeds City Council and those involved from the Health Informatics Service who are our Data Processor and are involved in the maintenance of the system.
Our registered office is c/o Library & Information Service, The Leeds Teaching Hospitals NHS Trust, Trust Headquarters, St James’s University Hospital Beckett Street, Leeds, LS9 7TF.
Data Processor
The Health Informatics Service is an IM&T Provider, providing solutions to over 40 organisations throughout the UK and they act as our Data Processor.
Their registered office is Unit 13, Ainley Bottom, Ainley Industrial Estate, Elland, West Yorkshire, HX5 9JP.
Data Protection Officers
Leeds Libraries
Our Data Protection Officer is: Johnny Chagger, johnny.chagger@nhs.net, 01132 066433.
The Heath Informatics Service
Their Data Protection Officer is Helen Holt and is responsible for monitoring our compliance with data protection requirements. You can contact her with queries or concerns relating to the use of your personal data at helen.holt@this.nhs.uk or on 07748 623531.
Links from our site
Our website may contain links to other websites. Please note that we have no control of websites outside this specific domain. If you provide information to a website to which we link, we are not responsible for its data protection and privacy.
Always be wary when submitting data to websites. Read the sites data protection and privacy policies fully.
Date of last review
9th September 2026.